2026 VMS Collaborative Meeting - Exhibitor Form

On behalf of our respective organizations we invite you to support our members by exhibiting at the Vermont Medical Society's 2026 Collaborative Meeting (will link to main eventbrite page), being held on Friday and Saturday, November 13th and 14th at Topnotch Resort in Stowe, VT. We are continuing our collaboration with the American Academy of Pediatrics Vermont Chapter, the Vermont Academy of Family Physicians & the Vermont Psychiatric Association.

The information below will help you determine which sponsorship opportunity provides the maximum visibility for your organization. Your will be acknowledged in the program and throughout the Annual Meeting depending on your support level.

Please note, that Eventbrite collects a 7% sales tax on sponsorship/awards dinner purchases. If you would like to pay by check to avoid this fee, please let Birdie Pauley (BPauley@vtmd.org) know and she will send you the form to fill out to return with payment.

Register as an exhibitor by October 15th!

Schedule for Exhibitors

Friday, November 13th

• 9:30 am - Set up
• 10am to 3:15pm - Exhibit

Saturday, November 14th

• 8:00 am - Set up
• 9 am to 1:30 pm - Exhibit

Sponsorship Options

Platinum Supporter ($3,500)

• Your logo in meeting digital brochure
• Acknowledgement of support at meeting, in newsletter and online Up to 4 Complimentary Registrations (includes Friday dinner)
• 5 minutes at the membership meeting to address the members Exhibit table in the exhibit hall

Exhibitor ($1,500)

• Acknowledgement of support at meeting, in newsletter and online
• Up to 2 complimentary registrations (dinners excluded) Exhibit table in the exhibit hall

This platform collects a 7% sales tax on ticket purchases. If you would like to pay by check to avoid this fee, please email Birdie Pauley at BPauley@vtmd.org and she will send you the form to fill out to return with payment.

Tentative Schedule for Attendees

Friday, November 13th

• 10:00am to 10:30am - Registration
• 10:30am to 10:45am - Welcome
• 10:45am to 11:30am – Presentation (Tentative Topic – “Wellness Centered Leadership”)
• 11:30am to 12:30pm – Presentation (Tentative Topic - “Hot Topics: State Advocacy, Immigration Enforcement in Health Care, What’s New in AI”)
• 12:30pm to 12:45pm – Working Lunch
• 12:45pm to 1:45pm – Presentation (Tentative Topic – “Burning Questions with Leaders in Vermont Healthcare”)
• 1:45pm to 3:00pm – Presentations (Medical Student and Resident Case Presentations)
• 3:15pm to 5:30pm - Specialty Society Meetings (AAPVT, VPA & VTAFP)
• 6pm to 6:45pm - Reception
• 7pm to 9:30pm - Awards Dinner and Reception
• 3:00pm to 3:15pm – Break to Specialty Society Meetings

Saturday, November 14th

• 7am to 8am - Morning Run/Walk
• 8am to 8:50am - Registration and Breakfast
• 8:50am to 9am - Welcome
• 9am to 10:15am - Presentation (Tentative Topic – “Social Media for Physicians”)
• 10:15am to 11:45am - Presentation (Tentative Topic – “Beyond Medicare for All: Cracking the Code of the Healthcare Affordability Crisis”)
• 11:45am to 12:15pm - Break with Lunch
• 12:15pm to 1:15pm - Presentation (Tentative Topic – “Small Working Groups Focused on Vermont Healthcare Affordability Solutions”)
• 1:15pm to 1:30pm - Final Thoughts
• 1:30pm to 2:30pm - VMS Business Meeting

Reach out to Birdie Pauley (BPauley@vtmd.org) with any questions.

Accommodations

1. Stay on site with a Discounted Room at Topnotch - This discounted room rate runs until October 14thth or rooms run out. We recommend booking ASAP. You may also call the hotel directly at 1-800-451-8686 and say you are attending the VMS 2026 Collaborative/Annual Meeting to receive the discount. Book a spa treatment in advance by calling the Topnotch spa at (802) 253-6463 and receive 20% off your treatment when you say you are attending the event.
2. Hotels in the Area - when booking confirm that your dates are correct and that you are comfortable traveling the distance in between your hotel of choice and Topnotch to join us for meeting start times.
3. Airbnbs in the Area - when booking confirm that your dates are correct and that you are comfortable traveling the distance in between your Airbnb of choice and Topnotch to join us for meeting start times.